Constitution
The name of the group shall be:
FRIENDS OF CAMPSALL COUNTRY PARK
AIMS
The aims of the group shall be to seek to raise funds to assist in the provision of a country park for the community, regardless of race, gender or disability, so improving the quality of life for people living in the surrounding areas and any visitors to the area, and at all times do nothing to interfere with the beauty and tranquillity of the park.
OBJECTIVES
To improve park facilities.
CONSULTATION
We shall at all times consult and seek the wishes of the local community and Parish Council, and carry those out within the guidelines of this document and within the constraints of our funds. We recognise that Doncaster Metropolitan Borough Council is the custodian of this park, and we will consult the said Council before any alteration or additions are carried out.
POWERS
In addition to the aims, the committee may carry out the following powers:
a) Power to raise funds and to invite and receive contributions, provided that in raising funds the committee shall not undertake any substantial trading activities and shall conform to any relevant requirements of the law.
b) Power to do such other lawful things as are necessary for the achievement of the aims.
MEMBERSHIP
Membership of the group shall be open to any resident of the surrounding area interested in helping the group to achieve its aims, willing to abide by the rules of the group and willing to pay any subscription agreed by the Management Committee.
YEAR
The financial year for the group is 1 June – 31 May
MEETINGS
Will be held on the 3rd Monday of the month. The AGM will report on progress and elect officers. Decisions will be made by majority vote, the Chairperson having the casting vote if necessary.
MANAGEMENT
The group shall be administered by a Management Committee of not less than three voting members and not more than a total of 12 members elected at the groups Annual General Meeting Members under 18 can be on the management committee but will be non-voting.
The management committee shall meet at least 8 times a year.
The chairperson shall chair meetings of the group. If the chair is absent from any meeting, the vice chairperson shall chair the meeting. In the absence of both the chairperson and the vice chairperson the members of the committee will choose one of their number to chair the meeting before any other business is transacted.
The officers of the management committee shall be: the Chairperson, the Vice-chairperson, the Treasurer and the Secretary.
Voting at a Management Committee shall be by a show of hands. If there is a tied vote then the Chairperson shall have a second vote.
THE DUTIES OF THE OFFICERS
The duties of the Chairperson shall be:
· to preside at meetings of the committee and the organisation
The duties of the Vice-chairperson shall be:
· to deputise in the absence of the Chairperson
The duties of the Secretary shall be:
· to prepare in consultation with the Chairperson the agenda for the meetings of the committee
· to take minutes of all meetings
The duties of the Treasurer shall be:
· to supervise the financial affairs of the organisation
· to ensure that proper accounts are kept with regards to all monies received and paid out by the organisation.
FINANCE
1) Any money obtained by the group shall be used to further the group’s aims.
2) Any bank accounts opened for the group shall be in the name of the group.
3) Any cheques issued shall be signed by two nominated officers from a total of 3 authorised individuals, one of whom shall be the treasurer.
ANNUAL GENERAL MEETING
The Group shall hold an Annual General Meeting (AGM) within two months of the financial year end.
All members shall be given at least 7 days notice of the AGM and shall be entitled to attend and vote.
The business of the AGM shall include:
1) Receiving a repost from the Chairperson on the Groups activities over the year
2) Receiving a report from the Treasurer on the finances of the group
3) Electing a new Management Committee
4) Considering any other matter as may be decided
The quorum for the Annual General Meeting and any General Meeting shall be two-thirds of those present
SPECIAL GENERAL MEETING
A special General Meeting may be called by the Management Committee or members to discuss an urgent matter. The Secretary shall give all members fourteen days notice of any Special General Meeting together with notice of the business to be discussed.
ALTERATIONS TO THE CONSTITUTION
Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General meeting.
DISSOLUTION
The Group may be wound up at any time if agreed by two-thirds of those members present and voting at a General Meeting. In the event of winding up any assets remaining after all debts have been paid shall be given to another group with similar aims.
ADOPTION OF THE CONSTITUTION
This constitution was adopted on 19 November 2012
Signed:
……………………………………………………….. (Chair)
……………………………………………………….. (Vice-chair)
……………………………………………………….. (Treasurer)
……………………………………………………….. (Secretary)
FRIENDS OF CAMPSALL COUNTRY PARK
AIMS
The aims of the group shall be to seek to raise funds to assist in the provision of a country park for the community, regardless of race, gender or disability, so improving the quality of life for people living in the surrounding areas and any visitors to the area, and at all times do nothing to interfere with the beauty and tranquillity of the park.
OBJECTIVES
To improve park facilities.
CONSULTATION
We shall at all times consult and seek the wishes of the local community and Parish Council, and carry those out within the guidelines of this document and within the constraints of our funds. We recognise that Doncaster Metropolitan Borough Council is the custodian of this park, and we will consult the said Council before any alteration or additions are carried out.
POWERS
In addition to the aims, the committee may carry out the following powers:
a) Power to raise funds and to invite and receive contributions, provided that in raising funds the committee shall not undertake any substantial trading activities and shall conform to any relevant requirements of the law.
b) Power to do such other lawful things as are necessary for the achievement of the aims.
MEMBERSHIP
Membership of the group shall be open to any resident of the surrounding area interested in helping the group to achieve its aims, willing to abide by the rules of the group and willing to pay any subscription agreed by the Management Committee.
YEAR
The financial year for the group is 1 June – 31 May
MEETINGS
Will be held on the 3rd Monday of the month. The AGM will report on progress and elect officers. Decisions will be made by majority vote, the Chairperson having the casting vote if necessary.
MANAGEMENT
The group shall be administered by a Management Committee of not less than three voting members and not more than a total of 12 members elected at the groups Annual General Meeting Members under 18 can be on the management committee but will be non-voting.
The management committee shall meet at least 8 times a year.
The chairperson shall chair meetings of the group. If the chair is absent from any meeting, the vice chairperson shall chair the meeting. In the absence of both the chairperson and the vice chairperson the members of the committee will choose one of their number to chair the meeting before any other business is transacted.
The officers of the management committee shall be: the Chairperson, the Vice-chairperson, the Treasurer and the Secretary.
Voting at a Management Committee shall be by a show of hands. If there is a tied vote then the Chairperson shall have a second vote.
THE DUTIES OF THE OFFICERS
The duties of the Chairperson shall be:
· to preside at meetings of the committee and the organisation
The duties of the Vice-chairperson shall be:
· to deputise in the absence of the Chairperson
The duties of the Secretary shall be:
· to prepare in consultation with the Chairperson the agenda for the meetings of the committee
· to take minutes of all meetings
The duties of the Treasurer shall be:
· to supervise the financial affairs of the organisation
· to ensure that proper accounts are kept with regards to all monies received and paid out by the organisation.
FINANCE
1) Any money obtained by the group shall be used to further the group’s aims.
2) Any bank accounts opened for the group shall be in the name of the group.
3) Any cheques issued shall be signed by two nominated officers from a total of 3 authorised individuals, one of whom shall be the treasurer.
ANNUAL GENERAL MEETING
The Group shall hold an Annual General Meeting (AGM) within two months of the financial year end.
All members shall be given at least 7 days notice of the AGM and shall be entitled to attend and vote.
The business of the AGM shall include:
1) Receiving a repost from the Chairperson on the Groups activities over the year
2) Receiving a report from the Treasurer on the finances of the group
3) Electing a new Management Committee
4) Considering any other matter as may be decided
The quorum for the Annual General Meeting and any General Meeting shall be two-thirds of those present
SPECIAL GENERAL MEETING
A special General Meeting may be called by the Management Committee or members to discuss an urgent matter. The Secretary shall give all members fourteen days notice of any Special General Meeting together with notice of the business to be discussed.
ALTERATIONS TO THE CONSTITUTION
Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General meeting.
DISSOLUTION
The Group may be wound up at any time if agreed by two-thirds of those members present and voting at a General Meeting. In the event of winding up any assets remaining after all debts have been paid shall be given to another group with similar aims.
ADOPTION OF THE CONSTITUTION
This constitution was adopted on 19 November 2012
Signed:
……………………………………………………….. (Chair)
……………………………………………………….. (Vice-chair)
……………………………………………………….. (Treasurer)
……………………………………………………….. (Secretary)